Onenote With Teams

• Using Onenote With Teams
• Onenote Teams Read Only

• Learn the basics of Microsoft OneNote, and then dive into specific scenarios for teachers, students, and school administrators with these interactive guides.
• The Wiki is fast and simple but only works inside Teams. OneNote offers more features and can be used outside Teams. My advice: if the Wiki works for you, that's great. If you want more out of your note-taking, and the ability to reference notes outside of Teams, use OneNote.
• If Microsoft Teams and OneNote are already part of your daily work routine, instead of switching back and forth between apps and using additional steps to share notebooks with colleagues, you can.

To add a new or existing OneNote notebook to a channel in Microsoft Teams, select Add a tab at the top of the channel and select OneNote. From there, choose an option: To start from scratch, select Create a new notebook, add a name to the Notebook name field, and click Save. The biggest collection of Free OneNote Templates & Notebooks, designed to simplify life & work smarter – Showing you new ways to use OneNote & speed up productivity. All our templates are bundled into notebooks – each a collection of unique time saving productivity tools.

Don't worry, this is not a missing episode of Schoolhouse Rock… but it is almost as fun. I wanted to share with you some collaboration inspiration utilizing OneNote in Teams. These examples are by no means the only ways to collaborate, but this may incorporate something new you hadn't thought of. These tips would be great for a Team used for a class, or for coworker collaboration. Let's check it out.

The particular scenario I am going to outline here is a faculty member utilizing some collaboration tools in Teams and OneNote with the goal of student engagement.

Unlike the Teams view of OneNote, the full desktop application of OneNote gives you maximum capabilities with the program, including some of the features we are going to look at next. Additionally, many people tell me that they prefer the desktop version.

The good news is, you can open a Team notebook in OneNote desktop application. Here is how.

1. If you are using the Class Team type, or one of the other Team types that incorporates the customized OneNote, be sure that you are in the Collaboration space. This means that people who are not owners of your Team will be able to edit.
   • Want to learn more about Team Types? We talk about these in Teams Advanced training. Visit myTraining for times.
2. Create a new Section for the presentations/content.
3. In the Open in Browser dropdown, select Open in Desktop App.

This example is assuming a faculty member has a PowerPoint they are wanting to work from, but you could also insert a Word file, Exel file, or image. Once you are safely in the Desktop version of OneNote:

1. Visit the Insert tab.
2. Select File Printout.

3. Browse for your file.

This will not only insert an attachment version of your file, but also a 'printout' view of the presentation.

You may even like to try out Insert as Printout for other OneNote uses, beyond collaboration. Inserting as a printout works with Word, Excel, and PowerPoint.

The goal is to allow students to draw on top of this PowerPoint, so this next step will allow them to do so, turning the file into a stagnant image in the notebook.

1. Make sure you are still in the desktop application of OneNote:

2. Right click on the image/presentation and select Set Picture as Background.

When you return to your OneNote view in Teams, you may have to refresh (button in upper right) to see the changes.

Troubleshooting trick

Sometimes when you bounce back and forth from the OneNote desktop app and the OneNote tab in Teams , you will try every which way to Sunday to get the notebook to update, and it simply won't do it. This has worked for me every time this happens:

• • • In the Teams OneNote, create a new page. That's it. You will delete this page in a couple seconds, but in those seconds, all your changes from the desktop application will suddenly appear.
    • Don't ask me why this works when the sync button doesn't. It's a mystery.

It's time for your class, meeting, or presentation! Let's see what your collaborators can do from here…

Remember, you inserted this PowerPoint as an image, so students/members can't change the text on this image. However, they can interact with it as the background.

Idea 1: Type Questions/Comments

Have people to type questions or comments out to the side of the presentation, maybe as you are presenting, maybe seperately.

It is so intuitive in OneNote, since they will be able to pretty much click and type wherever they would like.

Who wrote that?

Want to know which comment belonged to whom? No problem.

• • In the View tab, select Show Authors.

• • Author names will appear next to each comment.

Idea 2: Draw/Play

Your collaborators will also have access to draw on top of your PowerPoint images. They may need an introduction to how to access this feature (just grab this screenshot below to use in your classes if you'd like).

All the tools they will need for drawing are on the Draw tab in their class notebook. From here they can select different colors, highlighters and more.

Here is an example from a fake history class (don't judge me, this was my worst subject). Maybe the professor would like to keep the students interacting during a presentation by putting a check mark next to their choice… More on this in a minute.

Side note: these Draw The glass castle novel. tools can be a life saver in remote math classes. Often it is simpler to write out an equation than to search for symbols.

Idea 3: Icebreakers

The Draw tools are also great for icebreakers. Here are a couple examples:

• Use the Draw tools to have attendees select a meme/idea/choice.
• Use the typing tools to have them select a line to add comments
  • If you go this route, it can help to add bullet points for them to select a space to type, since collaborative writing can get crowded!

Bonus: Searching Content: OneNote's OCR

OneNote (in all its forms) supports Optical Character Recognition. This means that your text will be recognizable on any images/PowerPoints that you insert.

This also means that people will be able to utilize the search (A) to search sections or pages (B), and OneNote will find that text, even if it is the text of an image or PowerPoint (C).

I can't wait to hear back from you all about this one. If you use some of these collaboration tricks, I would love to hear how it goes! Or, if you have more ideas, I would also love to hear from you.

Congratulations to our newest Power Users! For the full gallery, and more information about the WSU Microsoft Office Power User Program, please visit: wichita.edu/poweruser

• Amy Chesser
• Whitney Fiene
• Judy Lewis
• Stephanie Sauls
• Sarah Shaffer

Using Onenote With Teams

Anydesk smart tv. Setting up and using your first set of teams and channels builds your experience with Teams and identifies champions who can help drive Teams adoption across your organization.If you haven't installed Teams yet, check out Get Teams clients and Sign in to Teams using modern authentication.

Suggestions for your first teams and channels

A team is a collection of people who gather together around a common goal. Channels are the collaboration spaces within a team where the actual work gets done.

To learn more, see Overview of teams and channels in Teams and Best practices for organizing teams in Teams.

We suggest you start with a 'Get to know Teams' team where your early adopters can play around, ask questions, and discover the capabilities of Teams. This team can be essential to your success as you begin to experiment with Teams.

'Get to know Teams' team

Your project team can use the 'Getting to know Teams' team to ensure they're set up with Teams clients, have some initial conversations, and explore what Teams can do. You may already have a group of people in your organization who enjoy getting early access to new capabilities. This can be one of their initial teams when you bring them on board and will help you get early feedback.

Here's a suggested structure for the team.

Get your first teams up and running

As an admin, you can create and manage teams and channels in the Teams client or the Microsoft Teams admin center. You can create teams as public or private. You can also create an org-wide team. Anyone using Teams in your organization can join a public team. For private teams, team owners manage team membership. And for an org-wide team, everyone in your organization is automatically added.

To get started, we recommend you create private teams and add another owner to manage team settings and membership.

Note

In the steps that follow, we use the Teams desktop client to create teams and channels. Keep in mind that as an admin, you can also do these tasks in the Microsoft Teams admin center.

Create a team

On the left side of Teams, click Teams, at the bottom of the teams list, click Join or create a team, and then click Create a new team.

Once you've created the team, invite people to join it. You can add individual users, groups, and even entire contact groups (formerly known as 'distribution lists').

Add a team owner

Don't worry, this is not a missing episode of Schoolhouse Rock… but it is almost as fun. I wanted to share with you some collaboration inspiration utilizing OneNote in Teams. These examples are by no means the only ways to collaborate, but this may incorporate something new you hadn't thought of. These tips would be great for a Team used for a class, or for coworker collaboration. Let's check it out.

The particular scenario I am going to outline here is a faculty member utilizing some collaboration tools in Teams and OneNote with the goal of student engagement.

Unlike the Teams view of OneNote, the full desktop application of OneNote gives you maximum capabilities with the program, including some of the features we are going to look at next. Additionally, many people tell me that they prefer the desktop version.

The good news is, you can open a Team notebook in OneNote desktop application. Here is how.

1. If you are using the Class Team type, or one of the other Team types that incorporates the customized OneNote, be sure that you are in the Collaboration space. This means that people who are not owners of your Team will be able to edit.
   • Want to learn more about Team Types? We talk about these in Teams Advanced training. Visit myTraining for times.
2. Create a new Section for the presentations/content.
3. In the Open in Browser dropdown, select Open in Desktop App.

This example is assuming a faculty member has a PowerPoint they are wanting to work from, but you could also insert a Word file, Exel file, or image. Once you are safely in the Desktop version of OneNote:

1. Visit the Insert tab.
2. Select File Printout.

3. Browse for your file.

This will not only insert an attachment version of your file, but also a 'printout' view of the presentation.

You may even like to try out Insert as Printout for other OneNote uses, beyond collaboration. Inserting as a printout works with Word, Excel, and PowerPoint.

The goal is to allow students to draw on top of this PowerPoint, so this next step will allow them to do so, turning the file into a stagnant image in the notebook.

1. Make sure you are still in the desktop application of OneNote:

2. Right click on the image/presentation and select Set Picture as Background.

When you return to your OneNote view in Teams, you may have to refresh (button in upper right) to see the changes.

Troubleshooting trick

Sometimes when you bounce back and forth from the OneNote desktop app and the OneNote tab in Teams , you will try every which way to Sunday to get the notebook to update, and it simply won't do it. This has worked for me every time this happens:

• • • In the Teams OneNote, create a new page. That's it. You will delete this page in a couple seconds, but in those seconds, all your changes from the desktop application will suddenly appear.
    • Don't ask me why this works when the sync button doesn't. It's a mystery.

It's time for your class, meeting, or presentation! Let's see what your collaborators can do from here…

Remember, you inserted this PowerPoint as an image, so students/members can't change the text on this image. However, they can interact with it as the background.

Idea 1: Type Questions/Comments

Have people to type questions or comments out to the side of the presentation, maybe as you are presenting, maybe seperately.

It is so intuitive in OneNote, since they will be able to pretty much click and type wherever they would like.

Who wrote that?

Want to know which comment belonged to whom? No problem.

• • In the View tab, select Show Authors.

• • Author names will appear next to each comment.

Idea 2: Draw/Play

Your collaborators will also have access to draw on top of your PowerPoint images. They may need an introduction to how to access this feature (just grab this screenshot below to use in your classes if you'd like).

All the tools they will need for drawing are on the Draw tab in their class notebook. From here they can select different colors, highlighters and more.

Here is an example from a fake history class (don't judge me, this was my worst subject). Maybe the professor would like to keep the students interacting during a presentation by putting a check mark next to their choice… More on this in a minute.

Side note: these Draw The glass castle novel. tools can be a life saver in remote math classes. Often it is simpler to write out an equation than to search for symbols.

Idea 3: Icebreakers

The Draw tools are also great for icebreakers. Here are a couple examples:

• Use the Draw tools to have attendees select a meme/idea/choice.
• Use the typing tools to have them select a line to add comments
  • If you go this route, it can help to add bullet points for them to select a space to type, since collaborative writing can get crowded!

Bonus: Searching Content: OneNote's OCR

OneNote (in all its forms) supports Optical Character Recognition. This means that your text will be recognizable on any images/PowerPoints that you insert.

This also means that people will be able to utilize the search (A) to search sections or pages (B), and OneNote will find that text, even if it is the text of an image or PowerPoint (C).

I can't wait to hear back from you all about this one. If you use some of these collaboration tricks, I would love to hear how it goes! Or, if you have more ideas, I would also love to hear from you.

Congratulations to our newest Power Users! For the full gallery, and more information about the WSU Microsoft Office Power User Program, please visit: wichita.edu/poweruser

• Amy Chesser
• Whitney Fiene
• Judy Lewis
• Stephanie Sauls
• Sarah Shaffer

Using Onenote With Teams

Anydesk smart tv. Setting up and using your first set of teams and channels builds your experience with Teams and identifies champions who can help drive Teams adoption across your organization.If you haven't installed Teams yet, check out Get Teams clients and Sign in to Teams using modern authentication.

Suggestions for your first teams and channels

A team is a collection of people who gather together around a common goal. Channels are the collaboration spaces within a team where the actual work gets done.

To learn more, see Overview of teams and channels in Teams and Best practices for organizing teams in Teams.

We suggest you start with a 'Get to know Teams' team where your early adopters can play around, ask questions, and discover the capabilities of Teams. This team can be essential to your success as you begin to experiment with Teams.

'Get to know Teams' team

Your project team can use the 'Getting to know Teams' team to ensure they're set up with Teams clients, have some initial conversations, and explore what Teams can do. You may already have a group of people in your organization who enjoy getting early access to new capabilities. This can be one of their initial teams when you bring them on board and will help you get early feedback.

Here's a suggested structure for the team.

Get your first teams up and running

As an admin, you can create and manage teams and channels in the Teams client or the Microsoft Teams admin center. You can create teams as public or private. You can also create an org-wide team. Anyone using Teams in your organization can join a public team. For private teams, team owners manage team membership. And for an org-wide team, everyone in your organization is automatically added.

To get started, we recommend you create private teams and add another owner to manage team settings and membership.

Note

In the steps that follow, we use the Teams desktop client to create teams and channels. Keep in mind that as an admin, you can also do these tasks in the Microsoft Teams admin center.

Create a team

On the left side of Teams, click Teams, at the bottom of the teams list, click Join or create a team, and then click Create a new team.

Once you've created the team, invite people to join it. You can add individual users, groups, and even entire contact groups (formerly known as 'distribution lists').

Add a team owner

Find the team that you created, click More options ˙˙˙ > Manage team. Then go to the Members tab. Find the people you want to designate as team owners. Under Role, click Owner.

Create a channel in a team

Find the team that you created, click More options .. > Add channel. You can also click Manage team and add a channel in the Channels tab.

Give the channel a descriptive name to make it easier for users to understand the purpose of the channel.

As a team owner, you can automatically favorite channels for the whole team, making the channels more visible for everyone on the team. You can also pin tabs to the channel to add tools, such as OneNote, links to webpages, and other content to make it easy for users to find what they need and share their thoughts.

Onenote Teams Read Only

Here's an example of the 'How do I' channel in the 'Get to know Teams' team, showing pinned tabs that link to Teams webpages – Teams video training, Teams help center, and Teams download links.

Next steps

Go to Onboard your early adopters.